MFA coverage, guest access, and privilege hygiene
Admin account: Logan Mitchell has no MFA registered. Admin accounts without MFA are the single highest breach vector in Microsoft 365.
These 8 users have no MFA registered. This account is vulnerable to phishing and credential-stuffing attacks.
These 6 users have had guest access for over 447 days but haven't signed in for over 150 days. Review whether access is still required and revoke if not.
Informational - who holds administrative roles
1 account hold administrative roles (1 Global Administrator). This is an informational review, not a security finding. Confirm each is still required, ensure every admin has MFA registered, and keep Global Administrators to a minimum - fewer than 5 (2–4 plus break-glass accounts), using Privileged Identity Management (PIM) for just-in-time elevation.
| Account | User | Roles |
|---|---|---|
| Logan Mitchell | logan.mitchell9100@sentsaisample.onmicrosoft.com | Global Administrator |
$11,664 total annual saving opportunity
You purchased 61 Office 365 E3 licenses but only 57 are assigned. 4 unused licenses cost $104.00/month ($1,248/year). Remove the unused licenses from your subscription to eliminate this waste.
You purchased 19 Microsoft 365 E5 licenses but only 18 are assigned. 1 unused license costs $60.00/month ($720/year). Remove the unused license from your subscription to eliminate this waste.
You purchased 24 Microsoft 365 Business Premium licenses but only 20 are assigned. 4 unused licenses cost $88.00/month ($1,056/year). Remove the unused licenses from your subscription to eliminate this waste.
You purchased 18 Microsoft 365 Business Basic licenses but only 13 are assigned. 5 unused licenses cost $35.00/month ($420/year). Remove the unused licenses from your subscription to eliminate this waste.
These 10 users are disabled but hold paid licenses - Office 365 E3 (10) - costing $260.00/month combined. Disabled accounts should have all licenses removed immediately to recover the seats and eliminate ongoing spend.
These 8 users are paying separately for Exchange Online (Plan 2) ($8.00/user/month) which is already fully included in their Microsoft 365 Business Premium license. Removing the standalone saves $8.00/month ($96/year).
These 5 users are paying separately for Power BI Pro ($14.00/user/month) which is already fully included in their Microsoft 365 E5 license. Removing the standalone saves $14.00/month ($168/year).
These 4 users are paying separately for Skype for Business Online (Plan 2) ($2.00/user/month) which is already fully included in their Office 365 E3 license. Removing the standalone saves $2.00/month ($24/year).
Microsoft has announced Skype for Business Online (Plan 2) for retirement. 4 users are still assigned this SKU. Plan migration before service disruption occurs.
6 Enterprise Mobility + Security E3 licenses are in a grace period (expired, pending renewal). 4 assigned users currently rely on these expiring licenses and will lose access if the subscription is not renewed. Decide whether to renew or let them lapse — we have not counted these as recoverable savings, because the subscription is already expiring.
These 3 users hold a Microsoft 365 Business-tier license with the 'Microsoft 365 Copilot' SKU ($30/user/month). Because they are on a Business-tier base they qualify for Microsoft 365 Copilot Business ($21/user/month), which delivers the same Copilot capability for $9/user/month less ($108/year per user).
These 38 users have Office 365 E3 ($26/user/month). Your organization has 98 active licensed users, under the 300-user ceiling for the Business tier. Microsoft 365 Business Premium ($22/user/month) costs $4 less per user per month and adds Defender for Business, Intune, and Entra ID P1, security capabilities not included in Office 365 E3.
These 2 users hold Microsoft 365 E5 ($60.00/user/month) but activity data shows only Exchange usage in the last 180 days, with no Teams, SharePoint, or OneDrive activity. Exchange Online (Plan 2) ($8.00/user/month) covers their actual usage, saving $52.00/user/month ($624.00/year). Confirm no other app is used before downgrading.
Dormant users and unused premium apps. Over-licensed relative to actual activity.
These 6 users haven't signed in for over 220 days but hold paid licenses - Office 365 E3 (6) - costing $156.00/month combined. Consider offboarding or downgrading to a Kiosk/F-tier license.
These 3 users haven't signed in for over 60 days and hold paid licenses - Office 365 E3 (3) - costing $78.00/month combined. This is below the 180-day threshold for a confirmed dormant account, so it may reflect leave or a seasonal gap rather than abandonment. Review whether the license is still needed.
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Notes & Assumptions
Sentsai Microsoft Licensing Optimization Report · Generated 2026-09-07 · Confidential
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