Report
Sentsai Sample Co. · Scan of 6 Nov 2026
How this figure is calculated. At the prices your organization entered for 1 of 8 products, and at Microsoft commercial list price, before any discount on the Annual-Annual Term, for the rest. The Sentsai price does not depend on these figures.
Actions
One row per action, largest saving first. Open a row for the data and the arithmetic behind it.
| 10 people | $2,652your price | Low effort | Confirmed | Open | |
| 5 people | $1,326your price | Medium effort | Confirmed | Open | |
| 2 people | $1,248list price | Medium effort | Needs review | Dismissed | |
| None | $1,061your price | Low effort | Confirmed | Open | |
| None | $1,056list price | Low effort | Confirmed | Open | |
| 5 people | $840list price | Low effort | Confirmed | Open | |
| 3 people | $796your price | Medium effort | Needs review | Open | |
| 8 people | $768list price | Low effort | Confirmed | Open | |
| None | $720list price | Low effort | Confirmed | Open | |
| None | $420list price | Low effort | Confirmed | Open | |
| 3 people | $324list price | Medium effort | Confirmed | Open | |
| 4 people | $96list price | Low effort | Confirmed | Open | |
| 38 people | $46your price | High effort | Needs review | Open | |
| 4 people | None claimed | High effort | Needs review | Open | |
| 4 people | None claimed | Low effort | Needs review | Open |
Savings are at your prices, edited 21 Oct, where your organization entered a price, and at Microsoft list price elsewhere.
Each figure is per action, and the actions add up to the confirmed and needs-review totals above.
License plan
What to own after the changes, product by product.
The seat changes below save $10,104 a year at your prices, edited 21 Oct. A further $1,248 a year at list price comes from changes that need review (switches to a Business plan, recently inactive accounts and downgrades based on how people use their apps. To decide: a subscription in its grace period and a product Microsoft retired or changed), and they change no seat count until you confirm them.
| Product | Seats today | Recommended | Change | Annual cost |
|---|---|---|---|---|
| Microsoft 365 Business PremiumFrom action 2 (right-sizing opportunity, 38 moving in); action 6 (unassigned licenses, 4 seats). | 24 today | 58 recommended | Buy 34 more | $15,312 |
| Microsoft 365 Copilot BusinessFrom action 12 (copilot cost optimization, 3 moving in). | 0 today | 3 recommended | New, buy 3 | $756 |
| Microsoft 365 E5Needs reviewFrom action 10 (unassigned licenses, 1 seat).includes $1,248/year across 2 items that need your review and are not reflected in the recommended seat count | 19 today | 18 recommended | Reduce by 1 | $12,960 |
| Microsoft 365 Business BasicFrom action 11 (unassigned licenses, 5 seats). | 18 today | 13 recommended | Reduce by 5 | $1,092 |
| Office 365 E3Needs reviewFrom action 1 (disabled users with licenses, 10 seats); action 2 (right-sizing opportunity, 38 seats); action 3 (dormant users, 5 seats); action 4 (unassigned licenses, 4 seats); action 7 (extended inactivity, 3 seats). | 61 today | 1 recommended | Reduce by 60 | $265 |
| Total after the plan | 93 seats | $30,385 | ||
| Remove entirely: 20 seats to cancel | ||||
| Microsoft 365 CopilotFrom action 12 (copilot cost optimization, 3 seats). | 3 today | 0 recommended | Remove all | frees $1,080 |
| Power BI ProFrom action 8 (redundant licenses, 5 seats). | 5 today | 0 recommended | Remove all | frees $840 |
| Exchange Online (Plan 2)From action 9 (redundant licenses, 8 seats). | 8 today | 0 recommended | Remove all | frees $768 |
| Skype for Business Online (Plan 2)From action 13 (redundant licenses, 4 seats). | 4 today | 0 recommended | Remove all | frees $96 |
Seat plan for renewal
How many seats to commit on each subscription at its next renewal, after the removals this report confirms. Removals that need review stay in until you confirm them.
Commit 93 seats on existing subscriptions instead of 142 and buy 3 new ones for confirmed switches across 8 subscriptions: $9,167 a year less at your prices, edited 21 Oct, after the new seats. The first date to act is 1 Dec 2026.
| Subscription | Renews | Act by | Seats now | Commit | Effect a year |
|---|---|---|---|---|---|
| Microsoft 365 Copilot3 seats switch to a cheaper plan: buy 3 Microsoft 365 Copilot BusinessRenews in 38 days | Renews15 Dec 2026 | Act by1 Dec 2026 | Seats now3 | Commit0 Drop 3 | Effect a year$324 less |
| Office 365 E3Renews in 38 days | Renews15 Dec 2026 | Act by1 Dec 2026 | Seats now61 | Commit42 Drop 19 | Effect a year$5,039 less |
| Microsoft 365 Business PremiumRenews in 73 days | Renews19 Jan 2027 | Act by5 Jan 2027 | Seats now24 | Commit20 Drop 4 | Effect a year$1,056 less |
| Microsoft 365 E5Renews in 129 days | Renews16 Mar 2027 | Act by2 Mar 2027 | Seats now19 | Commit18 Drop 1 | Effect a year$720 less |
| Microsoft 365 Business BasicRenews in 194 days | Renews20 May 2027 | Act by6 May 2027 | Seats now18 | Commit13 Drop 5 | Effect a year$420 less |
| Exchange Online (Plan 2)Renews in 261 days | Renews26 Jul 2027 | Act by12 Jul 2027 | Seats now8 | Commit0 Drop 8 | Effect a year$768 less |
| Power BI ProRenews in 318 days | Renews21 Sep 2027 | Act by7 Sep 2027 | Seats now5 | Commit0 Drop 5 | Effect a year$840 less |
| Skype for Business Online (Plan 2)Retiring: check with your reseller before renewingRenews in 352 days | Renews25 Oct 2027 | Act by11 Oct 2027 | Seats now4 | Commit0 Drop 4 | Effect a yearNo change |
How this plan is worked out
- Seats to commit are the people assigned each product today, less the removals this report confirmed: accounts that are disabled, dormant for 180 days or more or never signed in, unused Copilot seats, and licenses a person's suite already includes. Spare seats are kept for people Microsoft reports waiting for a license (a license assignment error), and the row says how many.
- Confirmed switches to a cheaper plan come off the old product at its renewal, and the new plan is bought in their place; the effect is the difference. Removals and switches that need review, actions you dismissed and accounts kept on purpose are not taken off, and no subscription drops below the people actively using it.
- Capacity products that belong to the whole tenant, such as database storage, keep every unit unless a confirmed action names them.
- Seats to drop are placed on each product's active subscriptions, soonest renewal first. Seats on an annual term can usually be reduced only at renewal; give your reseller the new count by the act-by date, 14 days before the renewal.
- Dollar figures are per year, at Microsoft list price and, where your organization entered one, at its own price. Prices exclude tax.
- Run a new scan shortly before each renewal to confirm the count.
Renewal dates
Put the annual subscriptions on one renewal date, so seats come off in one order instead of several.
Your 4 annual subscriptions renew on 4 different dates. With no date shared, align them to the furthest out, 20 May 2027. Once aligned, they all renew on 20 May each year: one scan and one order with your reseller instead of 4.
| Subscription | Renews | End date to ask for | First aligned term |
|---|---|---|---|
| Office 365 E342 seats to commit | Renews15 Dec 2026 | End date to ask for20 May 2027 | First aligned termabout 5 months, billed pro rata |
| Microsoft 365 Business Premium20 seats to commit | Renews19 Jan 2027 | End date to ask for20 May 2027 | First aligned termabout 4 months, billed pro rata |
| Microsoft 365 E518 seats to commit | Renews16 Mar 2027 | End date to ask for20 May 2027 | First aligned termabout 2 months, billed pro rata |
1 subscription already renews on 20 May 2027 and needs nothing. Not compared: Microsoft 365 Copilot (all its seats are dropped at this renewal, see the seat plan); Exchange Online (Plan 2) (all its seats are dropped at this renewal, see the seat plan); Power BI Pro (all its seats are dropped at this renewal, see the seat plan); Skype for Business Online (Plan 2) (all its seats are dropped at this renewal, see the seat plan). Your reseller (CSP partner) can set end dates only on subscriptions it sold you; ones bought directly from Microsoft or through another partner keep their own dates. A term already running is never shortened: each subscription is aligned at its own next renewal.
Security
3 security gaps: 1 critical, 1 high, 1 medium. These carry no license savings, so they are listed apart from the money.
| 1 person | Medium effort | Confirmed | Open | |
| 8 people | Medium effort | Confirmed | Done | |
| 6 people | Low effort | Confirmed | Accepted |
Administrator roles
1 account holds administrative roles (1 Global Administrator). This is an informational review, not a security finding. Confirm each is still required, make sure every administrator has MFA registered, and keep Global Administrators to fewer than five, plus at least two cloud-only break-glass accounts (Entra warns at 5 or more Global Administrator assignments, break-glass accounts included). Privileged Identity Management (PIM), which needs Entra ID P2 or Entra ID Governance, gives just-in-time elevation.
| Account | Sign-in name | Roles |
|---|---|---|
| Logan Mitchell | logan.mitchell9100@sentsaisample.onmicrosoft.com | Global Administrator |
Method
How this report was made, and what it cannot see.
- Prices
- Savings at your prices use the monthly prices your organization entered. Products without a price of yours, and products a recommendation would add, are at Microsoft list price. The Sentsai price does not depend on any savings figure. Every dollar in this report says which price it uses. Your prices were last edited on 21 Oct 2026.
- How the figures add up
- Confirmed savings ($11,976) and savings that need review ($2,184) are kept apart throughout. Together they are the $14,160 a year identified at list price, with each license counted once.
- Data sources
- Read through Microsoft Graph with read-only permissions (User.Read.All, Directory.Read.All, Reports.Read.All and AuditLog.Read.All); Sentsai cannot change anything in your tenant.
Source As of Status Licenses and seat counts 6 Nov 2026 Read Last sign-in activity 6 Nov 2026 ReadMicrosoft can take up to 24 hours to record a sign-in. MFA registration details 6 Nov 2026 Read Exchange, Teams, SharePoint and OneDrive activity reports 6 Nov 2026 ReadMicrosoft publishes usage reports 1 to 3 days late. Mailbox usage reports 6 Nov 2026 ReadMicrosoft publishes usage reports 1 to 3 days late. Directory role memberships 6 Nov 2026 Read The guest account list 6 Nov 2026 Read Subscription renewal dates 6 Nov 2026 Read - What the scan cannot see
- Your contract and invoice prices, unless you enter them. Commitments in your agreement: seats on an annual term can usually be reduced only at renewal. Why an account was kept on purpose, such as a mailbox on hold or someone on leave, unless an administrator marks it as kept. Which E5 features you use. Anything outside this Microsoft 365 tenant. Activity Microsoft has not reported yet: usage reports run 1 to 3 days behind, and a sign-in can take up to 24 hours to appear.
Notes and assumptions
- All license prices are in USD and reflect Microsoft commercial list pricing (ERP) as of the report date. These are commercial prices only and do not apply to government, education, or non-profit tenants. Your actual cost may differ based on your agreement, volume discounts, CSP (Cloud Solution Provider) margin, or EA (Enterprise Agreement) or MCA (Microsoft Customer Agreement) negotiated rates.
- Consumption and usage figures are sourced from the Microsoft Graph API at the time of scan and reflect activity within the preceding 30 to 180 day window depending on the metric.
- Exchange mailbox sizes and usage data are based on the most recent 30-day reporting period available from Microsoft.
- MFA and security posture data reflects registration status in Microsoft Entra ID at scan time. Conditional Access policies may enforce MFA even where registration is not recorded.
- This report is generated by Sentsai using automated rule-based analysis. It is informational only. Consult a qualified Microsoft licensing specialist or CSP partner before making licensing changes.
- Guest account access duration is calculated from the account creation date in Entra ID. Microsoft provides sign-in data only when the tenant has a Microsoft Entra ID P1 or P2 plan and the account that ran the scan holds a reporting role such as Reports Reader.
- Savings estimates are indicative only. Annual savings figures are calculated using Microsoft commercial list pricing and are provided as estimates to illustrate potential optimization opportunities. Actual savings will vary based on your existing contractual terms, negotiated rates, volume discounts, CSP agreements, and implementation complexity. Sentsai accepts no liability whatsoever for any financial decisions made in reliance on the estimates or recommendations contained in this report. You should independently verify all figures with your Microsoft partner or licensing specialist before taking action.
- This report is confidential and prepared solely for the organization identified on the cover page. Redistribution to third parties without consent of Sentsai is not permitted. Sentsai reserves the right to update its rule engine at any time; findings may differ between scan dates.
- Acting on this report reduces your SharePoint tenant storage pool by 320 GB (10 GB for each of the 32 Microsoft 365 or Office 365 suite seats removed; frontline licenses add none, and any storage some Project or Visio plans add is not counted here). Microsoft removes this capacity automatically when the seats are reduced. We cannot see your current usage, your default allowance, or any add-on storage you have already bought, so check your available capacity before acting - if you are close to a limit you may need to buy add-on storage, which would offset part of the saving.
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